Job Title: Associate, Operations Latin American and the Caribbean
Department: Global Operations
Center Background: The Center for Reproductive Rights (the Center) is a global human rights organization working to ensure that reproductive rights are protected in law as fundamental human rights around the world. With offices in New York City, New York; Nairobi, Kenya; Bogota, Colombia; Geneva, Switzerland; and Washington, D.C., the Center is a non-profit, non-partisan organization changing law and policy throughout Africa, Asia, Europe, Latin America and the Caribbean, and the United States. Our 230+ diverse professionals are committed to advancing the Center's human rights mission through game-changing litigation, legal policy, and advocacy work. This has powered the Center's exceptional growth to an operating budget of over $50 million and won the respect of law firms in countries around the world, with an additional $29 million annually of donated legal services, representing the work of countless lawyers from more than 46 countries.
The Center's Strategic Plan sets a high mark for impact: By 2030, half of the world's population will be living under stronger protections for reproductive rights than they are today. The Center has a track record of success to back up this ambitious goal. Since our founding in 1992, the Center has transformed how reproductive rights are understood and applied by courts, governments, and human rights bodies worldwide on issues including maternal health, abortion, assisted reproduction, and adolescent sexual and reproductive health and rights (SRHR). We have won groundbreaking cases before national courts, U.N. Committees, and regional human rights bodies. Additionally, the Center has led the development of historic, proactive legislation advancing robust protections for reproductive rights and has built the legal capacity of women's rights advocates in more than 65 countries and counting.
The Role: The Center of Reproductive Rights seeks a skilled Operations Associate based in the Bogota office. The candidate should be able to assist management for the Bogota office and LAC Team and to have experience handling accountant processes, handling petty cash, agenda management, suppliers' management, travel arrangements, IT support, maintenance activities, and Safety and Health at work Management System (preferred with a course of 50 hours in SG-SST).
The Operations Associate should be able to provide polite and professional assistance, be a helpful, positive presence in the workplace and be willing to meet each challenge directly and with a genuine desire to meet the needs of others.
The Operations Associate provides administrative and operative support to managers, other employees, and office visitors as needed by LAC Teams; handling various tasks ensures that all interactions between the organization and others are positive and efficient. The Operations Associate will report to Office Manager.
The position will be based in Bogotá, where our regional office is established.
Primary Responsibilities:
Office Operations
- Assisting the Office Manager with Bogota office administration and finances process.
- Serve as the IT point person for the Bogota office: communicate with the IT department and helpdesk support based in New York regarding IT issues, equipment purchases, and requests, oversee a local IT consultant, and coordinate with the IT Operations Manager in New York as needed.
- Assist to Office Manager with compliance requirements.
- Support the Office Manager in supervising administrative interns or Sena apprentices.
- Assist with organizing and maintaining the Latin-American Program SharePoint, and Bogota office site, uploading required information on time.
- Support drafting of consultant and vendor contracts as needed.
- Prepare documents, forms, and presentations as needed.
- Assist in legal requirements as needed.
- Coordinate shipments and delivery as needed (national and international).
- Reception of guests and attention to their requirements.
- Reception of the Center correspondence and delivery to the corresponding owner.
- Assist in backing up office services functions (mailroom, purchase of kitchen and office supplies, copying and distributing documents, conference room scheduling, help desk, filing, etc.)
- Supplier attendance, request for quotation, registration documents, receipt of goods or services.
- Assist in the supervision of maintenance activities.
- Translate documents Spanish-English & English – Spanish as needed.
- Support with scans, copies, and printings as needed.
Finance
- Receive and review invoices related to office expenses and LAC program operations.
- Preparation of Payment Request Form as needed.
- Assist with organizing/ maintaining operations and finance documents.
- Support procurement process as needed.
- Handling and custody of the petty cash and the monthly form reconciliation.
- Assist with internal and external audits.
Facilities Management
- Manage the office's inventory for assets.
- Purchasing office supplies, cleaning materials, and kitchen supplies.
- Organize the office storage room.
- Keep the asset and IT inventory updated in the tool designed for this process.
Safety
- Responsible for supporting the implementation of the Health and Safety System mandatory under the lead of the Office Manager, in compliance with Colombian laws and keeping it updated based on laws changes or new regulations applicable to Bogota's office.
- Keep updated the Safety and Health at work management system documentation in the local SharePoint.
Travel
- Making travel arrangements for the LAC team and guests when requested.
- Support event logistics when needed.
- Preparation of travel advances and travel expenses report for LAC Team.
- Preparation and submission of credit card expenses through Concur for Associate Directors for LAC
- Coordination of ground transportation services when requested.
- Schedule and coordinate staff and other meetings as needed.
- Keep in order the physical administrative archive.
Qualifications:
- Bachelor's degree required in Business Administration/ Industrial Engineering/Management/ Executive Assistant/other related.
- +2 years of experience in an administrative position.
- Commitment to reproductive rights and women's human rights issues.
- Fluency in Spanish and English (speaking, reading, writing)
- Proficiency with Microsoft Office (Microsoft Word, Excel, Outlook, and SharePoint) and the Internet.
- Excellent interpersonal, organizational, and communication (oral and writing) skills.
- Initiative: Effectively responds to pressure or crisis situations and acts professionally, uses resources well, and follows through on ideas, assignments, and open issues. Must possess a "can-do" and "will-do" attitude.
- Energy Level: High energy level and enthusiasm for the position.
- Independent Worker/Thinker: Must work independently and in a team setting, take the initiative, be proactive, and demonstrate solid problem-solving skills.
- Confident: Must possess and exhibit confidence in themselves and his/her work but be able to take direction and criticism professionally.
- Results Oriented: Ability to achieve results and complete assignments on time.
- Excellent time-management skills, attention to detail, accuracy, and pacing.
- Ability to treat all employees with cooperation and respect, consider the perspectives of other departments, and be helpful in resolving conflicts.
- Willingness to be hands-on and develop knowledge of Operations.
- Ability to handle and keep all confidential matters appropriately.
- Have the capability to multitask and adjust priorities as needed. Ability to manage multiple responsibilities and projects with competing priorities and deadlines.
Don't meet every single requirement? At the Center, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you are excited about this role but your past experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Behavioral Competencies:
- Develop & Manage Self & Others: Takes ownership of individual growth in order to achieve full potential; recognizes the value of direct reports and helps them develop their full potential while also achieving set objectives.
- Collaboration (People First): Works intra- and/or cross-departmentally to support the goals and overarching strategies of the Center and its strategic plan.
- Feedback (Improve & Innovate): Actively engaged in feedback cycles: Gives and requests feedback to and from peers, supervisors and direct reports about work products, behaviors, values, style, and approaches with a view on how this impacts self, other individuals, and teams.
- Accountability: Follow-through on each commitment made to individual contributors, teams and partners and proactively informs others of any delays that occur along the way.
Work Competencies:
- Project Management: Works effectively on project teams in order to achieve long-term project goal and objectives.
- Problem Solve & Make Decisions: Identifies, analyzes and resolves existing and anticipated problems, using common sense to make timely decisions in order to reach the best solutions for the organization.
- Internal/External Focus: Anticipates internal and external partner's needs; assesses requirements and identifies new solutions that align with overall goals and objectives of the organization.
- Communication & Influence: Communicates with and influences others to gain agreement and commitment to the strategic goals of the organization.
Compensation:
The Center offers a competitive salary commensurate with experience and a comprehensive benefits program.
The salary for this position is $COL 60.500.000 annually. This salary is reflective of a position based in Bogotá, Colombia. This salary will be subject to a locality adjustment if authorization is granted to work outside the location listed in this posting. Most of the salaries listed on our job postings reflect New York, NY salaries, where our National offices are headquartered.
Benefits:
- Health: The Center pays up to 95%* of the premium for a comprehensive health insurance plan with no in-network deductible and best-in-class reproductive healthcare coverage, including infertility. The Center also offers Dental and Vision coverage. (* % may differ in various countries)
- Flexibility: The Center currently operates in a hybrid model, allowing staff to work 3 days in the office and work 2 days from home
- Well-being: The Center offers resources to help prevent and recover from burnout through different programs that enable mental, physical and community well-being. The Center offers generous leave including paid parental leave, personal days, vacation, and sick leave. We are also closed the last week of December to allow staff to spend time with their loved ones.
- Growth: You will be working with and learning from some of the top legal and operational minds, all passionate about the mission of advancing reproductive rights around the world. You will also be eligible for a stipend to use towards professional growth.
- Global: You will get a front-row seat to update on the fight for reproductive rights in the global space. You will also have access to Employee Resource Groups to connect to colleagues that share similar interests/backgrounds/views.
- Investment: After the first year of employment, the Center will contribute 7.5%* of your annual salary to a 401(k) (* only applicable in US and Kenya)
Commitment to Diversity, Equity, and Inclusion
The Center is committed to inclusive hiring and dedicated to diversity in our work and staff. We strongly encourage people from all communities to apply. If you are excited about this role and unsure about whether your past experience aligns with the job description, we encourage you to apply anyway. You may be the right candidate for this or other roles.
Our hiring processes and our work culture offer support and flexibility for staff with a variety of needs. Should you face an accessibility barrier in the application and interview process please let us know by contacting talent@reprorights.org. We will work with you to provide the accommodation that works best for you.
To learn more about the Center's commitment to Diversity, Equity, and Inclusion (DEI), please visit Diversity, Equity and Inclusion | Center for Reproductive Rights
Learn more about the Center for Reproductive Rights, go to www.reproductiverights.org
How to Apply: Please complete the application below to apply. A cover letter and resume must be included in your application. Please include these application materials as attachments.
Please note that all genuine Center openings must be applied through the Center website. The Center does not charge a fee at any stage in the recruitment process (application, interviews, or selection). Nor does it request any medical examinations or bank account inform as part of this process. If someone contacts, you on behalf of the Center requesting payment for your application please notify talent@reprorights.org before taking any further action.
Our hiring processes and our work culture offer support and flexibility for staff with a variety of needs. Should you face an accessibility barrier in the application and interview process please let us know by contacting talent@reprorights.org. We will work with you to provide the accommodation that works best for you.
Deadline for applications: Applications will be reviewed on a rolling basis until the position is filled. Applicants are strongly encouraged to apply as soon as possible.
Center policy on visa sponsorship for US based positions: Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by The Center for Reproductive Rights.
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