Assist Board of Directors&Sub-Committees activity.
Coordinate with SET, SEC and TSD.
Performing various administrative tasks.
Job Summary: (Hybrid Working)
Performing various administrative tasks using independent judgment and discretion. Support function to the role and responsibility of Company Secretary & Assistant Company Secretary as assigned. Act as a liaison person with other functions, Board of Directors, members of the Sub-committees, Executives and their secretaries for the meetings or any activities that the Board of Directors, Sub-committees and Executives will be attended.
Role & Responsibilities:
To provide clerical and administrative support function to the Company Secretary.
To coordinate with all directors and executives in order to schedule the time & availability of the directors & executives for the meetings.
To prepare all papers for shareholders, Board of Directors & Sub-Committees meetings to be delivered in presentable form.
To arrange a filing system both hard copy and electronic files for Corporate Secretary Department to keep record of necessary information as required by law:
Keeping all files and track record of all directors and executives profiles, reports on interest filed by them and keeping the file of notices calling directors meeting, sub-committee s meeting, shareholder meeting, minutes of the board of directors meeting, sub-committee s meeting minutes of the shareholders meeting and an annual report of the company;.
Keeping and maintain all corporate documents and track record of subsidiaries of the Company.
Maintaining electronic and paper records ensuring information is organized and easily accessible.
To assist/liaise all Board of Directors & Sub-Committee s activities, such as Directors remuneration payment, any expenses for meeting (food and beverage) etc.
To liaise with internal and external functions for shareholders meeting e.g. shareholder registration system, hotel, newspaper for official announcements of the Company etc. and to process any invoice payment until completion.
Provide/order the required equipment and stationaries for Corporate Secretary Department and all directors and perform other related duties as assigned.
Basic Qualifications:
Minimum Bachelor degree in Business administration re related field.
Have experience at least 2 years in secretarial or admin.
Experienced in listed company and used to coordinate with SET, SEC and TSD would be an advantage.
TOEIC at least 550 points.
Good and proficient in MS.Office (Word, Excel, and PowerPoint).
Good Interpersonal and Communication skills.
Flexible, Good Coordinator and Good Service Mind with Relationship.
Willing to learn with multi-tasking skills.
Ability to prioritize work and to work well under pressure.
Technical Skill: Expertise for Company law, SEC Compliance, Organizational Knowledge.
Functional Soft Skill Requirement: Summarizing Skills, Attention to Detail, Communication skills.
Others: Administrative Support Skills, Budgeting Skills, Time management and collaboration.
Job skills required: Excel, Work Well Under Pressure, Compliance
Job skills preferred: Management, Budgeting
